Copiers have remained a staple in the office for a reason. Modern copiers can do much more than just copy documents. They can also print and scan. They’re practically your all-in-one digital assistants. So, the issue isn’t whether you need a copier for your office. The only question is which copier you need. If you’re set on Canon copiers, this guide will help you choose the best model for your office.
Why Choose Canon Copiers
If you’ve already decided to go with Canon, you can skip to the buying guide right away. But if you’re still weighing your options, here’s why Canon stands out.
When it comes to Canon, the numbers speak for themselves. In 2023, the company was an undisputable market leader in multifunction printers. But it’s not just about the market share. It’s about the legacy.
Canon has been practically synonymous with optical innovation since the 1970s. Whether it’s the iconic camera or the groundbreaking digital color products, Canon has consistently delivered nothing but excellence.
Customers don’t just buy Canon. They trust it. And they return time and time again because they know they’re getting top-tier quality.
If your business is looking for something innovative, reliable, and visionary, you can’t go wrong with Canon.
How to Choose the Best Canon Copier for Your Business
Your copier will be the central part of your daily office operations. If you choose poorly, you’ll only hamper these operations. Unexpected costs, bottlenecks, and frustration will replace efficiency. You can avoid these unfortunate scenarios by evaluating your search for Canon copiers using these critical factors.
Type
The first decision is fundamental – laser or inkjet. These designations primarily apply to multifunctional devices, which will probably be among your choices.
Laser copiers are ideal for businesses with high-volume needs. But these devices won’t just handle large print jobs without a hitch. They will also do it much faster and often at a lower price. Canon’s imageCLASS line is a strong contender in this department. It offers reliable performance to virtually everyone – from small businesses to medium-sized enterprises.
As far as inkjet copiers go, they’re all about color reproduction and precision. This makes them a great choice for businesses like marketing agencies. Canon’s Pixma and Maxify series offer some excellent inkjet models. You can choose from compact models for light use and MegaTank machines for heavy-duty tasks.
Color
Another important decision you need to make is whether you need color printing, or will black-and-white be sufficient.
Naturally, color printing is more expensive. However, it’s also essential for copying marketing materials, presentations, and virtually any output where visual impact matters. Also, Canon makes color printing relatively accessible and cost-efficient, with series like Maxify GX MegaTank leading the charge.
As for black-and-white Canon copiers, they’ll be sufficient for offices that only need basic copying jobs. Think invoices, contracts, and internal documents. Of course, you can always invest in a color printer but only use it when necessary. Many Canon copiers allow you to do this by setting printing rules.
Print Volume and Speed
Before looking at Canon copiers, you should ask yourself a simple question – how much will you use this machine? This will help you determine the volume you need – low, mid, or high.
As for speed, it’s usually measured in pages per minute or ppm for short. The higher the number of pages, the faster the copier is. Canon’s imageRUNNER machines truly excel here.
But be careful. You shouldn’t buy a copier that matches your current needs to a tee. Remember to factor in potential growth. It’s always better to buy a copier with a slightly higher volume than outgrow your new purchase quickly.
Paper Handling and Print Size
The type and size of paper you commonly use should also influence your decision. Most Canon copiers can handle standard letter and legal-sized documents only. However, you can also find robust models that can handle large formats, such as the imageFORCE C7165.
Also, you should consider paper capacity. Larger offices might require copiers with multiple trays or high-capacity feeders. If your office falls under this category, you should consider the imageRunner Advance DX line.
Multifunction Capabilities
As mentioned, most Canon copiers are multifunction devices. This means that a single device can print, scan, and copy. However, some Canon copiers will also have additional features like high-resolution scanning and automatic document feeders.
Another consideration in this department is advanced finishing options. If you want your copier to also offer stapling, hole-punching, and booklet-making, you should look into the imageRunner series.
Connectivity and Integration
Modern offices are long past the traditional paper-only workflow. That’s why most Canon copiers are equipped with modern connectivity options.
If your office relies on a specific tool for everyday operation – such as Dropbox – you should also confirm that your chosen Canon device is compatible with it. The same goes for features like mobile printing and different network capabilities (Ethernet or Wi-Fi).
Environmental Considerations
For environmentally conscious business owners, sustainability will be a huge factor in the purchasing decision. The good news is that Canon is also committed to energy efficiency. All you need to do is look for ENERGY STAR-certified Canon copiers. Also, you can reduce your company’s environmental impact by choosing models with features like duplex printing and toner-saving modes.
Budget and Total Cost of Ownership
The upfront price is important, especially for small businesses. However, the total cost of ownership is what ultimately matters in the long run. This cost includes the initial purchase price, but it also considers the running costs and overall reliability. Most Canon copiers offer excellent value for money. However, the MegaTank systems, in particular, significantly lower the total cost of ownership.
Canon Copiers for the Win
If you’re still unsure which Canon copier to choose, Copiers Northwest can help you out. If your business is located in Seattle, Tacoma, Olympia, Yakima, Portland, Tri-Cities, Spokane, Bend, Salem, or Eugene, contact us today to find the perfect copier(s) for your needs.