The Zen of Fleet Management-Part One

Part One: Letting go of technology that doesn’t serve us

Throughout the next several blogs, we will be focusing on the practice of fleet management. Equal parts strategic business insight and innovative technology, fleet management helps organizations take off their denial glasses and look office printing reality dead in the eye. Fleet management goes beyond giving organizations peace of mind — it enables them to reduce costs and enhance everyone’s productivity by:

• Consolidating aging and underutilized devices to reduce costs and energy consumption.
• Putting the right devices in the right places.
• Automating digital workflows to simplify and speed up business processes.

Just how much peace of mind are we talking about? According to the industry gurus at Gartner:

• Organizations that manage their printer, copier and fax fleets can save between 10% and 30% of their print costs.[1]

That makes fleet management a path worth seeking, especially when you consider that in a typical enterprise:

• Printing costs now represent nearly 6% of operational expenditures.[2]
• For every dollar spent on the hard costs of printing, another $9 is spent managing the printed documents over their lifecycles.[3]

Do the math. When technology powerhouse HP put fleet management to work in its own office printing environments, it added up to millions of dollars in savings. Here are some highlights of what HP and fleet management achieved.

Source: HP data

Category	Before	After	Net impact	Percent impact
Number   of devices	4,385	2,004	2,381   fewerDevices	Down   54%
Total annualcosts (In millions)	$15.2   M	$8.3   M	$6.9   M	45%   savings
Total   lifetime energycosts	Approximately$485,420	Approximately$221,843	Approximate   savings:$263,577	45%   savings

---